This article describes how to use the "Automatic Replies (Out of Office)" and "Out of Office Assistant".
Note This feature is only available with an Exchange account that used by many organizations. Home users typically do not have the Exchange account. To enable Automatic Replies feature for non-Exchange account, please go to this section: How to enable Automatic Replies in non-exchange account.
How to turn on "Automatic Replies (Out of Office)" or the "Out of Office Assistant"
For Microsoft Office Outlook 2016, 2013 and 2010
Click the File tab, and then click the Info tab in the menu.
In the Automatic Replies dialog box, select the Send Automatic Replies check box.
If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
In the Inside my organization tab, type the message that you want to send within your organization, and in the Outside my organization tab, type the message that you want to send outside your organization.
If you selected the “Only send during this time range” option in step 4, the Automatic Replies (Out of Office) feature will continue to run until the date and time set for the End Time in step 5 is reached. Otherwise, the Automatic Replies (Out of Office) will continue to run until you repeat step 1 and select the “Do not send automatic replies” option.
How to enable Automatic Replies in non-exchange account
The “Automatic Replies (Out of Office)” or “Out of Office Assistant” feature is not available on non-Exchange accounts, such as Outlook.com (formerly Hotmail), POP3, IMAP.
However, you can combine an Outlook email template with Outlook rules to simulate the functionality of the “Automatic Replies (Out of Office)” feature. For more information, see the following articles: