How to Schedule Zoom Meetings for Your Brightspace Course

Scheduling Zoom Meetings for Your Course

Introduction

Zoom, CUNY’s web-conferencing tool, has been integrated into Brightspace. This integration allows instructors to schedule meetings directly inside a course site. In addition, the meetings will appear on the Brightspace calendar.

The integration works with a CUNY-licensed Zoom account only. Follow these instructions to configure your CUNY Zoom account and integrate the Zoom Portal.

If you have scheduled a meeting with Zoom before then the following steps will look familiar.

Getting Started:

From within a course’s Zoom Portal, select Schedule a New Meeting.

By default, the Topic (or name of the Zoom meeting) will be your course ID. Feel free to change it or leave it as is.

A screenshot of a computerDescription automatically generated Schedule New Meetings

Enter the date, time, and duration of your meeting.

A screenshot of a computerDescription automatically generated Enter Information

You can schedule a recurring meeting for your course, by ticking the Recurring meeting box. Here you can choose your meeting recurrence preference: Daily, Weekly, Monthly, or No Fixed Time.

A screenshot of a computerDescription automatically generated Recurring Meeting

Review the remaining Meeting Options and select the ones best suited for your course meeting.

A screenshot of a computerDescription automatically generated Meeting Options

When complete, be sure to select Save.

A blue and white rectangular sign with a red borderDescription automatically generated Save

You will now see the meeting details. In this example, you will see a Class Meeting that’s recurring every two weeks on Wednesdays. You will also see the meeting Passcode.

NOTE: You must share the Zoom meeting passcode with the students, as they will be prompted to enter the passcode when joining the Zoom meetings.

A screenshot of a computerDescription automatically generated Share Passcode

You can update the name and description of the Zoom Portal to include additional information about the External Learning Tool for the students.

To start, click on the Zoom – Queens College caret followed by Edit Properties in Place.

A screenshot of a computerDescription automatically generated Edit Properties in Place

To edit the name, click on the text Zoom – Queens College to begin renaming the External Learning Tool name. Hit Enter (or Return) on your keyboard to apply changes. A screenshot of a computerDescription automatically generated Renaming

Click on the Zoom – Queens College LTI 1.1 text to update the description.

A screenshot of a computerDescription automatically generated Update the Description

Enter the desired text in the description and click Update when done.

Now when you access the Zoom Portal, you will see the scheduled meeting(s) under the Upcoming Meetings tab. To launch a Zoom meeting, select the Start button.

A screenshot of a computerDescription automatically generated Upcoming Meetings