Companywide top down sharing (few contributors, everyone can view)

Use a public group, if you want to make an area in Stream that is for top down knowledge sharing from a few people within the organization.

Examples:

  • Messages from the CEO or other leaders
  • Human Resource information
  • Onboarding training for new employees

Characteristics:

  • Everyone in the company can see videos in this group (regardless if they've joined the group or not)
  • Only owners of group can contribute/edit videos
  • You can further organize videos by adding channels within the group

Setup:

Area Access Allow all members
to contribute
Group Public group Off

Companywide group diagram

Companywide collaborative team (anyone in org can join and add videos)

You can also use a public group, if you want to make an area in Stream that is for a team, department, or group that is okay with people outside the group seeing their videos and joining the group.

Examples:

  • Cross company team working on open area or project
  • Interest group on a specific topic
  • Team or department that is happy to be open to the company

Characteristics:

  • Everyone in the company can see videos and channels in this group (regardless if they've joined the group or not)
  • Anyone can join this group without owner approval
  • Owners and members can upload/edit videos
  • You can further organize videos by adding channels within the group

Setup:

Area Access Allow all members
to contribute
Group Public group On

Companywide group diagram


Companywide light weight curation (anyone in org can add videos)

Use a companywide channel, if you want to make an area in Stream that is for companywide community driven organization of videos by topic.

NOTE: If you don't want users to create companywide channels, see Restrict companywide channels for information about how to set who can to create companywide channels.

Examples:

  • Cross company topics
  • Employee created tips and tricks to do your job better
  • Employee created informal training
  • Customer insights and learnings

Characteristics:

  • Only videos with Allow everyone in your company to view this video checked can be added to this channel.
  • Everyone in the company can see videos in this channel.
  • Everyone in the company can add/remove videos to/from this channel.
  • No second-level organization of videos within this channel.

Setup:

Area Type
Channel Companywide

Companywide channels diagram

Private top down sharing (few contributors, many viewers)

Use a private group, if you want to make an area in Stream that is for a team or department that wants to do top down knowledge sharing from a few people within the team or department, but only to those in the team or department.

Examples:

  • Messages from the department head

Characteristics:

  • Only members of the group can see videos and channels in this group.
  • Owners have to approve and/or add new members to the group.
  • Only Owners of the group can upload/edit videos.
  • You can further organize videos by adding channels within the group.

Setup:

Area Access Allow all members
to contribute
Group Private group Off

Private group diagram


Private collaborative team (approval to join)

You can also use a private group, if you want to make an area in Microsoft Stream that is for a team or department that wants a collaborative space for people within the group.

Examples:

  • Any sort of team of people
  • Departments or divisions where everyone can contribute

Characteristics:

  • Only members of the group can see videos in this group.
  • Owners have to approve and/or add new members to the group.
  • Both Owners and Members of the group can upload/edit videos.
  • You can further organize videos by adding channels within the group.

Setup:

Area Access Allow all members
to contribute
Group Private group On


Private group diagram


Source: Microsoft